How to Restore Outlook PST Data File Without Losing Message Rules.

If you have get a new Windows computer or you have performed a new Windows installation and you want to restore and use your old Outlook PST file, with all the information that stored in it (mail, contacts, calendar, rules, settings, etc), then you 're in the right place to find out how you can do that. 

This tutorial guides you, through the steps needed in order to use an existing Outlook Personal Folders data file (aka PST file), as the default delivery and store location in Outlook 2016, 2013, 2010 & 2007.

How to Use a specific Outlook PST Data File as the Default Store Location in Outlook .

1. Launch Outlook and follow all the steps in the Add Account wizard, to setup your email account.

Restore Outlook PST Data File


2. After Account setup, copy the old Outlook PST file (from the backup location) to the following location on your disk:

  • Windows 10, 8, 7 or Vista:
    C:\Users\<your username>\AppData\Local\Microsoft\Outlook\
  • Windows XP:
    C:\Documents and Settings\<your username>\Local Settings\Application Data\Microsoft\Outlook\
  • If you 're using Outlook 2016, Outlook 2013 or Outlook 2010, then copy the old Outlook PST file to this location:
    C:\Users\%Username%\Documents\Outlook Files\

3. From Outlook menu, choose Tools > Account settings *

* If your 're using Outlook 2010, 2013 & 2016, go to: File tab > Info > Account Settings > Account Settings.

outlook account settings


4. Click the Data Files tab and click Add.

add outlook data file


5. Locate and select the old PST file, from your disk and and click OK.

add existing outlook data file

6. Click the Set as Default option, to make this Outlook Data File the default store location for Calendar and other Outlook settings.

set default outlook data file


7. Click OK, to apply changes.

change outlook data file


8.  Then select the E-mail tab and click Change Folder.

change outlook data folder


9. Select the Inbox folder, under the default* Outlook data file and click OK.

* Note: The default Outlook Data file will have a different icon next to it.

change outlook inbox folder


10. The last step, is to remove – from Data Files tab – the empty Outlook PST file, which created from Outlook at its first launch.

11. When done, click Close.

remove outlook data file


That’s all folks! Did it work for you?

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