How to Remove the CLICK HERE TO VIEW MORE ON MICROSOFT EXCHANGE option in Outlook.
If you don't want every time to click the "Click here to view more on Exchange" hyperlink in Outlook, in order to view all the stored emails on Exchange, then continue reading below. The "Click here to view more on Exchange" hyperlink in Outlook, appears because the mail folders displays only the newer items (emails). This is a default behavior, because when you use Microsoft Outlook 2019, Outlook 2016, Outlook 2013 or Outlook for Office 365 to connect to your Exchange Server mailbox, Outlook displays one the emails from the past year.
To remove the "Click here to view more on Exchange" hyperlink to appear, in order to view all your email items, when connected to an Exchange mailbox, follow the steps below.
How to Force Outlook to Display all your emails from your Exchange Mailbox.
To display all your Exchange Emails in Outlook:
1. Click the File menu and go to Account > Account Settings.
2. Highlight the Exchange Account and click Change.
3. At 'Download email for the past' setting, drag the slider to the end.
4. When done, click Next and Finish and then close the Account Settings.
5. Restart Outlook.
That's all folks! Please leave a comment in the comment section below or even better: like and share this blog post in the social networks to help spread the word about this solution.
September 10, 2021 @ 7:49 pm
Awesome, it worked thank you so much! Pictures were a lifesaver :)
January 20, 2022 @ 4:57 am
wonderful problem solver. easy to resolve. thank you. will share spreading a informative messages
January 26, 2022 @ 7:00 pm
I was excited to find this, but the solution is not working for me. I dragged the bar all the way to the right to where it said "ALL" and restarted outlook. Now, instead of saying, ""Click here to view more on Exchange" , it says "We didn't find anything to show here" and the option to click to see the items is gone.
I then tried setting it to five years instead of the default, which was like 3 days, and restarted outlook. Still no items, but I got the ""Click here to view more on Exchange" back. When I clicked on it, the items in that folder all showed up. But they were all from two years ago, which is less than the five.
So it's still not working for me. Would love feedback if you have any recommendations. I'm on Win 11 with MIcrosoft365. – Milo
May 1, 2022 @ 12:29 pm
Perfect! Thank you!! Got rid of that annoying message saying there was 1 email to see. Now says "We didn't find anything to show here"
May 3, 2022 @ 9:00 am
This worked, the exchange is now re-downloading all the emails that used to be there. But it seems to wait until I try to look at the emails, and for a moment, it says, "We don't find anything to show here", and then instantly dumps a bunch of emails in that were supposed to be there.
I'm thinking if I decided to back up my email again, with it behaving like this, it would only back up what's actually downloaded. All the empty folders would be backed up as empty.
So I'd like to know if, beyong your great fix, if there's a setting to force Outlook to down load all the emails, even if I don't click on each folder to kick start the download.
I must have 50 or more folder/directory locations.
But still, it troubles me that my emails I have moved from INBOX to different folders I've created for different people's/companies' emails would be taken out of those folders and moved BACK to the server. I was under the impression that moving emails from the INBOX to a folder would unload it from the server. Perhaps I'm confusing IMAP and POP systems?
In the past, i had a microsoft 365 with a hosting company GoDaddy. I recently changed from GoDaddy to purchasing directly from Microsoft, which is when the problems started.
Well, thank you for what you have provided, in any case. If there's any more insights, I'd love to learn them.
May 3, 2022 @ 10:05 am
A. If the above doesn't help, try the following:
1. Open Registry Editor and navigate to "HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\
2. Create a new REG_DWORD value named "SyncWindowSetting".
3. Open the newly created value, set the Base to "Decimal" and type "0" at the value data.
4. Restart the PC and check if Outlook downloads all messages locally.
B. For your 2nd Question: When you set up an Exchange account in Outlook everything you do with emails is reflected on the server. To avoid this you have to setup your Exchange account as POP.